Businesses have a continuous flow of information through technology and other platforms. Whether crucial information circulates within the organization or to external sources, there is a constant potential for breaches and inappropriate disclosures. This is where a data governance process proves valuable to protecting intellectual capital.
Privacy and security are paramount to ensuring one of your business’s most valuable commodities avoids being accidentally or intentionally exposed. Exerting control over sensitive information is essential, despite the pace of information exchange via social media and other aspects central to your business.
Encompassing process, people and technology, there are ways you can manage data assets. To improve your chances of getting anticipated results, here are three best practices for a data management process to avoid challenges.
1. Get Executive Buy-In with a Solid Business Case
Getting buy-in from the decision makers is key whenever you need to implement a new practice. However, full cooperation that ensures success requires a little bit more than bringing everyone to the table. Building a solid business case that supports the need for a governance strategy is equally necessary.
This process allows you to identify opportunities and benefits for having good data quality. Showing the difference it can bring to the organization encourages everyone to do their part in making it happen. Efficiency, increased revenue and better customer experiences are improvements that makes this process worthwhile.
2. Begin with the Big Picture in Mind
Governance of data occurs through people, process and technology. Each one factors into how you plan and execute the right strategy. At the same time, the plan should start with a full picture of what the end results should look like.
For instance, you need the right people to follow the right process. People and process could become obsolete unless you plan well to get the job done. Technology will not work if the first two pillars are not done properly.
3. Execute as a Strategy, Not a One-Time Project
When most businesses decide to change a process, they assemble a team that develops a plan to execute the change. All efforts go towards making sure the project begins and ends successfully. Work begins on the start date and stops on the project end date.
Developing a strategy for how business data is controlled should not be viewed as a project, but rather, a continuous practice. Viewing this strategy as a practice means this fundamental change is now woven into the business.
If you find that implementing a governance function for your business’s data is a struggle, following these practices can help. You could face problems by either over-governing or under-governing, which can be just as bad as not having a strategy for keeping your business data safe. Adding a software platform from companies like Mitratec also helps to ensure you avoid major pitfalls and deliver the best.