You’ve acquired an elegant new building. You’ve set it up with ergonomic desks, spacious meeting rooms and even a multi-functional water cooler. Your new office space is ready.
There’s just one issue: no one feels comfortable about moving.
That was to be expected. After all, your personnel has spent a major portion of their professional lives at your current site. Change is always difficult and settling into a new environment even more so.
Fortunately, you can smooth out the transition for all stakeholders by taking these steps:
- Build A Timeline
Moving can disrupt things fast. As the organizer of your firm, it’s your responsibility to ensure staff members are informed and on schedule. It’s therefore recommended that you work with your employees to create a timeline for the relocation. Key dates on the timeline may include things like when the move will actually happen, when the inspection takes place, when WiFi will be operational, etc.
In addition, you should list any relevant tasks that need to be addressed during the transition and when they should be taken care of. With different tasks on your timeline, designate members of your team to be responsible for making sure those tasks are completed. Duties could include minimizing the clutter in the existing space, removing collected dust from tables, etc.
- Prioritize IT & Engineering
When it is time to shift operations from your old office to the new building, make sure your IT & industrial supplies are off-loaded first. This will provide your IT & engineering teams with the time they need to immediately set up the corporate network, servers, SCADA, and other systems in your new space.
Then there’s also the option to minimize the technical burden by working with specialists like Telstar Instruments & Constrol System Integrators in CA. Specialists like these offer complete deployment and on-site maintenance services for superior SCADA systems, IR scanning, server maintenance and more. Some even go as far as to offer 24/7 emergency services, to ensure that the clients’ systems remain in good health.
- Mark Your Packages – Number Them if A Moving Company Is Involved
Mark packages on the sides and the top so you can identify items more quickly if you have to unbox something before you relocate (or immediately after your move). If you just remember to mark the tops, you might find it challenging to locate things quickly. If there are hundreds of packages, it is ideal to have numbering to avoid losing items on the move.
A numbering system is especially vital if you’re working with a moving company. If you number your packages and put a label on them that briefly describes what’s inside them, and the mover loses any item during the relocation, you’d have a much easier time making an insurance or negligence related claim.
- Visualize Your New Space
It’s likely that you’ve had a chance to at least view your new space. Do you know where the boss’s chair will go? How about that fancy 3D printer your manager just bought? Instead of figuring it out through trial and error – putting too many valuable work hours in organization and reorganization – save effort and time by visualizing where everything will go.
If you’ve taken photos of the new space, share them with your company’s managers, interior designer, etc. Imagining where things should go beforehand will help your staff get settled in no time. Being able to build the layout and organize the space the way you and your team likes it will save time and energy that you’d be rather put toward building your business.
Office relocation is no easy feat. It takes time, dedication, and informed decision making to pull off a move without any hitches. With these four tips, you’ll be sure to avoid unnecessary issues and go through your next office move as smoothly as possible.