To remain in compliance with laws that require you as a business owner to destroy all of your sensitive data in a safe and secure manner, it’s imperative that you shred the documents that can be a risk to the identity of your customers, suppliers, or even your staff members. Once a document has served its purpose or it becomes no longer viable to your business operations, it should be shredded by a team of professionals who provide shredding services to businesses like yours here in the UK. What types of materials should you shred? Let’s take a look at some of the paperwork that should be considered as you select documents to be shredded by your team.
Human Resources Documentation
After they are no longer needed by your HR department, you should shred applications, payroll documentation, performance reviews, disciplinary records, medical information, contracts, and any correspondence that your company had with the employee. You will also want to discard any training documentation, personal family data, or CVs that contain all of their contact and personal information.
Protecting your clients is also very important to your company; you do not want this information to fall into the hands of your competitors or those criminals wishing to do harm to these business associates. You should shred all contracts, payment information, invoices, payment schedules, legal documentation, and client passwords or other sensitive data that is unique to the client.
Business Development Data
Remember that this section of documentation is the lifeblood of your company, so it’s imperative that this information be shredded once you are finished with it. This should include all company proposals, product development, research data, drawings, strategies, meeting minutes, training information, internal reporting, supplier information, purchase orders, and any data related to your corporate budget.
Additional Data to Shred
There will be data and documentation specific to your company and niche; for some ideas of additional data to shred you should visit www.simplyshred.co.uk where you can find a wealth of helpful information. You’ll want to be sure to shred all of your desk memos, diary pages, meeting notes, agendas, and your private notes regarding your business operations. If you’ve printed out emails from clients, suppliers, board members, or other business associates these should be shredded as well. If you have any queries about what to shred or not shred, your team of shredding professionals can offer you their expertise as you decide.
The amount and type of documents that you shred depend primarily on your business niche and the type of company you have. With the shredding process, one size does not fit all; the team with which you partner can offer you sound advice about which documents should be shredded and which ones should be filed in your vault. They will also recommend that you not try to shred any metal items, sharp objects, cardboard tubes, pressurised containers, or batteries. Many of these items can be discarded safely and securely with corporate initiatives that collect and destroy them in a method that is safe to our environment.