How To Protect Your Confidential Data
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Secure Offline Protection of Business Data
Protecting confidential data from the eyes that shouldn’t have access to the data is not a task that can be assured. The business owner can, however, take measures to ensure that the most important data is as secure as anyone can make it.
Backups are one way to secure information; data should be put on another copy device that contains all of the important computer files. Backup files can be stored on a variety of secure devices that are inexpensive.
These backups should be stored in a destruction proof safe or an off-site location where security is high. The storage location should have passwords and coded locks. Some companies use hosting services that backup files over the internet. Many experts question the security of hosting arrangements because the access they can provide to someone not authorized to access the files is a concern.
The location of this important information should only be known to those who you trust implicitly. Storage facilities that require positive identification of the person accessing the stored data is mandatory.
Securing Data During Transmission for Online Storage
Moving data to an online storage system or even to another computer has some risks. However, there are precautions that a business can take.
The most important techniques are the Cryptographic techniques that scramble information so that it becomes unrecognizable during transmission. The intended recipient can unscramble the message and presumably no one else can. Encryption is used to protect data or the message from the eyes of anyone who might want to misuse it for their financial gain or for any other reason.
The leading data transmission security specialist for a giant banking network said: “Trust no software but enforce a security policy with trustworthy hardware mechanisms.” His point is there are various methodologies used to design security systems; however, there are no effective strategies to improve security after the design above what was included in the base design. Add-ons do not protect.
One essential step is to restrict employee access to only those who need to work with the system. The system should make it difficult for an intruder to penetrate all of the files. The idea is to stop the intruders at the first subsystem.
The small business should assume that breaches of security are inevitable if there is data stored that is worth going after. Discuss with your computer advisors which is the best audit trail to have so that you can at least find out the source of the breach.
THE MOST SECURE COMPUTERS
The most secure computers are those dedicated only to be used within the office walls. The outside exposure of these is almost non-existent. However, these computers need to be protected from employees or from other people that have access to the computers in the office.
OPPORTUNITIES FOR THE SMALL BUSINESS
It seems that the most economically feasible plan for securing data is to use the backup plan since the cost is minimal, but the effort can be an interruption of the business day. To explore the more elaborate systems is to spend time and energy on a system that is likely to not be affordable. The small business should first establish what funds can be appropriated for security. Security questions come down to the level of the business owner’s financial position and the type of data they want to secure.
A small business must conduct a background check on their employees which is the greatest precaution they can take to ensure that the people they hire are trustworthy and would not intrude into the computer systems looking for sensitive information. These are people with backgrounds that have shown their trustworthiness.
About the Author:
Robert Dean has worked in the confidential shredding industry for several years and currently works for TheShreddingAlliance.co.uk. He believes in the importance of data security in protecting companies and their clients, and for more information visit the Shredding Alliance advantages page.