Are you planning a big event or conference? Have no idea where to start? It is understandable if you feel lost while planning. The bigger event, the more stressful it will be to plan it. Thankfully, if you have a good team working with you, some of the burden will be taken off your shoulders. No matter what size team you have, there are a few things to consider.
The first thing you need to consider is the size of the venue you are hosting your conference in. If you are having onsite registration, or are opening your conference to the public, it is probably best to reserve a space slightly larger than the amount of pre-registered attendees. This way, if you have any same day registrations you will be able to have spaces for them. When choosing a venue, consider transportation issues. Will attendees have to come far from their lodging accommodations? Is public transit a viable option? These are just some of the questions you will have to answer. A failure to address them could lead to a disaster at the conference.
Food is another options organizers need to consider. While you may be able to secure a venue with multiple dining options close by, you may want to keep your conference attendees in the venue to get better foot traffic to booths, panels and exhibitions. If that is your thinking, catering is the only way to go. You don’t need to cater a full four course meal, but a variety of options is nice. Atlanta’s UNIQUE PIZZERIA AND CATERING offers many different choices, and pizza is always a hit.
Venue size and catering are only a few of the things you need to consider when hosting a conference, but a misstep with either could put a damper on the entire conference.